Clean Desk Policy: What is it?

Many companies are starting to implement and enforce a clean desk policy. Basically it is exactly what it sounds like – employees are expected to have a clean and clean tidy desk at all times.

While you would reckon having an organized work space would only make sense and seem natural to most people, unfortunately that is not always the case. I know several real estate agents who are constantly missing files and papers, have boxes piled to the ceilings, and so much stuff all over their desk there is no way possible they could ever really sit there and work! Some agents even need two or three desks to hold all their clutter and disorganization.

Here are some of the main reasons companies and brokers are adopting these policies:

1. Increased Security: In most businesses, privacy and security are huge concerns. Real estate is obviously no exception. You may have client’s banking information, their personal contact info, and other things that should be kept confidential. When you have papers and files everywhere it is simple for things to get misplaced or get into the incorrect hands. Sadly in some offices I have also seen agents go through other agent’s files if they are left out. You may have other things that could be potential security risks also – passwords, phone numbers, networking contacts, etc. Don’t trust anything you leave in plain sight on your desk to be safe!

2. Better Impressions: Imagine your clients walked into your office to see everything strewn about. How seriously are they going to take you when you now tell them they need to stage or clean out their home to get it sold? A clean desk will make you and your office appear more professional.

3. Improved Efficiency: Reckon about how much time you spend looking for things each day. 5-10 minutes here and there can amount to hours of lost and wasted time.

4. Reduce Paper: When you are forced to have a clean desk, there’s a excellent chance you will be less likely to print off things such as emails or other things you don’t really need. Less paper being used means less office costs and it’s better for the environment too!

If you choose to have a clean desk policy at your office, you should make sure that it can be enforced and that there will be consequences if someone does not follow it. You can also go for the positive reinforcement approach and regularly reward those who keep a clean desk. Even if your office has not required that you keep your work space clean and clean, it’s one you may want to start practicing on your own. You can never be too careful!

What are your thoughts on having a clean or messy desk and work space area? Is it reasonable for companies to practice these policies? Share your thoughts in the comments below.